Jobs

We are seeking a receptionist to offer administrative services to lawyers and legal assistants by answering and directing phone calls and emails, welcoming walk-in clients, scheduling boardrooms, opening and closing files, taking payments, opening mail & distributing faxes, mail, and other documents throughout the office as needed.



Description

We are seeking a receptionist to offer administrative services to lawyers and legal assistants by answering and directing phone calls and emails, welcoming walk-in clients, scheduling boardrooms, opening and closing files, taking payments, opening mail & distributing faxes, mail, and other documents throughout the office as needed.



DUTIES



•	Answering, screening and directing phone calls and emails;

•	Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately;

•	Receiving and sorting daily mail and deliveries and forwarding them to the proper recipient;

•	Book boardrooms for in office meetings;

•	Opening and closing files and preparing them for archive;

•	Pulling closed files from archive when required;

•	Taking credit card/debit payments and closing out batch at end of the day;

•	Receipting trust and general receipts;

•	Ordering business cards;

•	Entering lawyer time;

•	Arranging couriers (ACS and Purolator);

•	Attending post office for registered mail;

•	Reconciling monthly statement for court runner and couriers;

•	Arranging billing in numerical order at end of month;

•	Assisting other administrative staff with overflow work, including filing, word processing, data entry, and scanning as needed 



SKILLS & REQUIREMENTS

•	Solid written and verbal communication skills;

•	Administrative training or experience preferred but not essential;

•	Customer service experience;

•	Proficiency in Microsoft Office Suite;

•	Professional attitude and appearance;

•	Ability to be resourceful and proactive when issues arise;

•	Excellent organizational skills;

•	Multitasking and time management skills with the ability to prioritize tasks;

•	Driver’s licence.



OFFICE HOURS

•	Monday-Friday, 8:30 a.m.-4:30p.m.

•	A full one-hour break over the noon hour daily

•	Office is closed on all statutory holidays



Disclaimer – The above statements are intended to describe the general nature and level or work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.